Meeting Room Hire

Easton Business Centre

**UPDATE 08/12: OUR CONFERENCE ROOM is CURRENTLY CLOSED**

Easton Business Centre’s Conference Room is now available for hire between the hours of 09.00 am and 5:00 pm Mon-Fri.

The room is very popular with onsite businesses, external companies and larger organisations, such as IKEA and Berghaus.

The Conference Room is situated next to our Reception, and whilst usually seating up to 40 people in a theatre style, we are reopening it from Dec 3rd to safely seat 6 People in a socially distanced environment.

It is a light and spacious room suitable for training events, boardroom style meetings and small conferences. The room measures 8.1m x 5.5m.

With the government covid 19 guidelines set, at the moment, the intention is that social distancing is of paramount importance and the following procedures will be expected of delegates attending:

Face masks are mandatory in the common areas prior to entering the room. There is a hand sanitiser in the entrance to the reception area and one in the conference room.  Once within the room, masks can be removed.

There is a track and trace QR code present in the room, please can you use this to check-in on entry.

Hand Sanitiser

 

 

 

 

 

 

 

 

Windows will be opened in order for air to circulate as much as possible.  Please ensure that a face mask is worn on leaving the room.

Crockery and beverages will be available along with milk, and water from the machine within the room.

The room will be deep cleaned after every meeting so there will be an hour break between bookings to allow for this.

We have an onsite caterer – Gopal’s Heather Simmonds gopalscurryshack@gmail.com  who can arrange vegetarian fare so please email to arrange any food required yourselves.

New Conference Room Layout Sept 2020
Refreshments area

 

 

 

 

 

 

 

 

 

 

 

 

We have a 55″ monitor in the room, which is great for professional presentations and training sessions.

Included in the hire charge for The Conference Room is self-service tea and coffee, flipchart, whiteboard and use of the monitor. Please provide your own flipchart pens. Wi-Fi is included too. Please advise Reception of your requirements when you confirm your booking.

Current Hire prices are:
Hourly rate: £25 + Vat
Half-day rate: £83 + Vat
Full-day rate: £148 + Vat

Half-day bookings are defined as 2.5 to 4 hours in duration.

For all bookings including catering requirements and equipment needs please contact Reception on 0117 941 5800. The different catering options can be viewed on the online booking page.

Bookings MUST be completed by completing our online booking form and we will confirm the booking via email.

Cancellations – In the event that a booking needs to be cancelled completely, we ask that we are notified two weeks before of the booking date, and if so, no charge will be incurred.

Cancellations within two weeks of a booking date will incur a cancellation charge on a sliding scale as detailed below:

Between 2 weeks and 10 days prior: 10% of booking cost

Between 9 days and 5 days prior: 40% of booking cost

Between 4 days and 1 day prior: 70% of booking cost

Cancellation on the day of the event: 100% of booking cost

Should you wish to re-schedule the booking for another date within one month of the date of the event, no charge will be incurred. We allow a booking to be rescheduled only once; after this, the above cancellation policy applies.

Any other amendments to bookings such as time/layout will be treated individually.